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Paperless Healthcare: 5 Benefits of Digital Patient Communications

Peter Springfield

Pre-Sales Consultant

Healthcare providers that have moved over to a digital patient communication service have been reporting the enormous benefits of doing away with the bulky burden of the manual approach to appointment management and patient engagement.

The financial advantages are enormous. One London healthcare trust has made savings of £5m a year by deploying a digital-first patient communication platform.

It’s not only a plus for the healthcare providers, but modern-day patients who have become accustomed to the convenience of booking, rescheduling and cancelling things online.

These are people who want to have greater control over their medical care and like to access appointments, blood test results and medical records at their fingertips. Being empowered to handle their own healthcare is not only convenient, but also promotes feelings of trust and loyalty.

Throwing Covid-19 into the mix, and the amount of appointments being cancelled and rescheduled, highlights a pressing need for more efficient healthcare, enabled by innovative and cost-effective digital tools.

Discover how Benenden Health utilised our cloud environment to improve digital services for its 800,000+ members

Here are five benefits of taking a digital-first approach to patient communications.


1. Reduces administration

Tools such as a patient portal and instant messaging can hugely reduce the pressure on healthcare administration staff.

Automated interactive appointment bookings are delivered via the patient portal. The appointment is then updated on the online system as soon as it is accepted, cancelled or rescheduled, saving valuable time.

The admin team is then freed up to call and send physical letters to patients who are not digitally enabled. They can also send a paper letter out if the recipient doesn’t open the digital version within 24 hours, so no one misses vital information.

A more efficient communications platform means there is less physical work to do as staff numbers fluctuate throughout the pandemic, due to illness and self-isolation.


2. Improves patient services

The ability to contact patients at short notice and rearrange, cancel or accept cancelled appointments ensures more effective use of clinical time.

For the patient, this is an improvement to their treatment path and offers increased convenience through flexible, user-friendly technology. Not only can they arrange appointments, but they can view their own medical records and other documents, as and when they need to.

With the portal being on their mobile phone, they don’t need to remember to bring a letter along to an appointment. Automated maps, guidance and information are at their fingertips, making their hospital or clinic visit more straightforward and relaxed.

The instant messaging functionality also enables admin staff to send messages about appointments and visiting hours to individuals and groups of patients.


3. Reduces missed appointments

Advance warning of rescheduled and cancelled appointments allows the technology to reallocate the appointments and cut the ‘did not attend’ (DNA) rate dramatically.

By avoiding these missed appointments, the healthcare provider can save hundreds of thousands of pounds a month, minimise staff time waiting for absentees, and make time for more patients.

The platform can also be used to create messages tailored to specific patient groups according to clinical need. This means that priority patients are seen first, allowing the health provider to phase its return to normal patterns of activity as lockdown restrictions ease.


4. Creates cost savings

Postage costs for appointment letters is a huge financial output. If an appointment is cancelled or rescheduled, another letter will have to be sent out. Over time, these savings easily outweigh the cost of implementing a new system.

The system may also encompass a payment system, giving a new, more efficient approach to paying for treatment.


5. Reduces environmental impact

Digital patient communications will save trees! Quite simply, the hundreds of thousands of letters and stamps that are not being sent out will reduce the healthcare provider’s environmental impact. This also leads to a reduction in road traffic and less strain on waste services.

Another box ticked for businesses demonstrating corporate environmental responsibility and looking to reduce their carbon footprint.

Telephone and virtual appointments made through digital patient communication services are also saving patients from travelling to the clinic, once again having a positive effect on the environment.


Getting the infrastructure right

Of course, IT infrastructure and services underpin any digital-first patient communication platform. So if you’re considering embracing a digital-first approach, it’s worth talking to experts who can advise you on getting your IT infrastructure right first time.

A major priority is keeping sensitive and confidential patient information secure. You’ll also want to ensure your platform is resilient and doesn’t suffer from any performance issues which discourage patients from adopting it.

Get the fundamentals right, however, and your digital-first approach will be welcomed by patients and staff alike.

Discover how Benenden Health utilised our cloud environment to improve digital services for its 800,000+ members